Alexandria, VA 703-746-8708               Washington, DC 202-388-5500

STUDENT POLICIES

STATEMENT OF EQUAL OPPORTUNITY

Saint Michael College of Allied Health is an equal opportunity institution that is committed to the principle that access to its educational program and activities be afforded each person, whether student or member of faculty or staff, solely on the basis of his or her merit. SMCAH does not discriminate against students on the basis of gender, sexual orientation, age, ethnic background, political affiliation, or disability. In accordance with the Americans with Disabilities Act of 1990 (ADA), SMCAH makes every effort to provide reasonable accommodations for all individuals with disabilities.  SMCAH shall comply with all applicable laws and regulations of the State of Virginia.

Saint Michael College of Allied Health respects and protects the dignity and integrity of its students, faculty, and staff. All members of the SMCAH community must comply with the college’s policies and regulations that are necessary to maintain order, protect individuals and property, and fulfill its purposes. The SMCAH governing board is responsible for disciplinary matters involving faculty and staff.

Saint Michael College of Allied Health is dedicated to upholding the rights, liberties, and freedoms of students and others. It is, therefore, necessary to establish an atmosphere that is conducive to the pursuit of educational goals and development. To that end, it is, therefore, necessary to institute regulations and procedures. College disciplinary action will be limited to addressing conduct which adversely affects the pursuit of institutional objectives. Short of that, and where possible, every effort will be made by faculty in consultation with the president to dispose of misconduct cases.

Infractions include but are not limited to the following:

  • Vandalizing college property and premises
  • Stealing or conspiring to steal property belonging to the college, students, faculty, or staff
  • Physical abuse or threat of physical abuse or harm to property or person
  • Disruption or obstruction of classes, assembly, or other college activities
  • Failure to obey instructions of college officials in the discharging of their normal responsibilities

Presenting false documentation or filing a false accusation against another person

  • Cases regarding infractions and misconduct by students are handled by faculty members in consultation with the Program Director.
  • Unresolved cases may be referred to the academic committee for further investigation and review.
  • Students dissatisfied with the determination of a case by a faculty member may appeal the matter to the academic committee.
  • Cases regarding infractions and misconduct referred to the academic committee are handled in the same way as grade appeal cases, outlined above.

Saint Michael College of Allied Health promotes an environment that is safe for its students, faculty, staff and the general public. A student whose conduct violates and threatens the college’s policies and regulations may be dismissed.

PROCEDURE FOR DISMISSAL

When the conduct of a student is considered by a faculty member to warrant dismissal, the faculty member will consult with the program director and after that notify the student in writing to cease attendance of classes and clinical rotations. The faculty member will then send a copy of the letter to the Program Director to activate the academic committee about a hearing process.

Any student who has a grievance he or she feels has not been covered under the procedures for appeal of a grade, misconduct/infractions, and dismissal policies may appeal to the academic committee for resolution.

PROCEDURE FOR GRIEVANCE POLICY

  • The aggrieved student must first request in writing a conference with any faculty or staff member involved and the program director.
  • This request must state the grievance and why the student feels it is not covered under the appeal of a grade, misconduct/infractions, and dismissal policies.
  • The program director, within one week of the receipt of the letter, must arrange a conference and notify the student and faculty or staff member of the time and place of the conference.
  • If there is no resolution after this conference, the student may appeal in writing to the academic committee by submitting an appeal letter to the program director.
  • The academic committee will be activated for a hearing within two weeks of the program director’s receipt of the appeal letter.
  • The Program Director will notify the student and the faculty or staff member involved of the time and place of the hearing.

HEARING PROCESS

  • The Program Director will notify the student and the faculty member involved in the hearing process of the time and place for a hearing to determine whether the student’s conduct has warranted dismissal. The academic committee will follow the same process as set forth for the grade appeal hearing, outlined in the catalog.
  • The Program Director will communicate the decision of the committee in writing to the student making the appeal and the faculty member.
  • The student may appeal the decision of the academic committee to the SMCAH governing board. The decision of the board of governors will be final.
  • A student will not be subjected to unfair actions as a result of initiating a complaint proceeding.
  • If the student complaint cannot be resolved after exhausting the school’s grievance procedure, the students may submit their written complaint to The State Council of Higher Education for Virginia (SCHEV), Private and Out-of-State, Postsecondary Education, 101 N. 14TH Street, 9th Floor, James Monroe Building, Richmond, VA 23219. Tel: 804 225 2600.
  • Witten complaint may also be submitted to Council on Occupational Education (COE), 7840 Roswell Road, Building 300, Suite 325, Atlanta, GA 30350. Tel: 770 396 3898. http://council.org.

If you have a grievance about grades, you may appeal. The academic committee is responsible for hearing and resolving all appeals of grades and examinations:

(a) ACCEPTABLE GROUNDS FOR APPEAL:

Students have grounds for appeal if they feel:

  • Considerations of race, politics, religion, or gender, or sexual harassment.
  • Student work was evaluated by criteria that did not directly reflect performance on the course requirements.

(b) APPEAL PROCESS:

  • Before filing an appeal of a grade assigned in a course, the student must first address his or her concerns in writing to the instructor who assigned the grade. If the grade assigned resulted from a computational or procedural error, the instructor will take steps to amend the grade through the use of the “GRADE CHANGE FORM.” If the grade assigned did not result from a computational or procedural error, the student will request in writing an appeal hearing stating the reasons for the appeal. The request must be submitted to the program director who is the chair of the academic committee, no later than one week after the student officially received the result of the course examination/clinical.
  • Upon receipt of the request for an appeal hearing, the Program Director will notify the faculty member involved. The Program Director will convene a meeting of the academic committee at an agreed time and place no later than three weeks after the receipt of the request. The Program Director will notify the student and the instructor involved.
  • Before and no later than two weeks before the date of hearing, the student involved must submit a written account supporting the grounds of the appeal and setting forth the facts and circumstances upon which the student relies for the appeal. This written account will be submitted to the chair of the academic committee (Program Director) who will send a copy to the instructor who assigned the grade. If the instructor chooses to respond, the response must be submitted in writing to the chair of the academic committee no later than one week before the date of hearing of the appeal. A copy of the instructor’s response will be sent immediately to the student appealing.
  • The academic committee will hold a closed-door hearing with the Program Director in attendance. At the beginning of the hearing, the Program Director will outline the rules and procedures of the hearing. The hearing will focus solely on the grounds of the appeal submitted by the student. The burden of proof will be on the student to make his or her case to the appeal board by a statement of facts and the offer of clear and convincing evidence.
  • Following the hearing, the instructor and the student appealing will leave the premises after stating their cases, and the academic committee members will remain to deliberate until a simple majority decision is reached.
  • The Program Director will notify the instructor and the student appealing in writing of the academic committee’s decision. The decision of the academic committee is final.
  • If the decision is in favor of the student, the necessary steps will be taken by the Program Director to initiate the grade change.
  • The abuse and/or use of drugs and alcohol by students, faculty, and staff of Saint Michael College of Allied Health is strictly prohibited.
  • Use and possession of illegal drugs and alcohol paraphernalia are prohibited on the college premises and clinical sites. Violation of this standard will be considered a very serious offense.
  • All applicable local, state and federal laws will be enforced in accord with established standing orders, procedures, and guidelines. Any student found to be in violation of these standards will be asked to leave the college premises or clinical site immediately. The academic committee may, after a review of the case, expel from the college any student found to be in violation of these standards.

The following policy applies to all students, faculty, and staff of SMCAH.

SEXUAL ASSAULT POLICY:

  • Saint Michael College of Allied Health is committed to providing an educational environment in which all persons may pursue their studies, careers and other activities in an atmosphere free of all threat of unwelcome and unwanted sexual actions. Sexual offenses are highly condemned and will not be tolerated. Sexual offenders will be subject to applicable local, state, and federal laws, and such actions are also subject to civil suit for damages.

SEXUAL HARASSMENT POLICY

Sexual harassment is unacceptable conduct and is not tolerated at Saint Michael College of Allied Health. Sexual harassment in all its forms is strictly prohibited in this educational atmosphere.

The unauthorized possession, storage, display, or use of any ammunition, firearms, fireworks, explosives, air rifles, air pistols, or other lethal instruments is prohibited on Saint Michael College of Allied Health premises.

Saint Michael College of Allied Health maintains a smoke-free environment. Smoking of any lighted tobacco or other material is prohibited on the college premises and clinical sites.

  • In the event of a fire, the fire department will be immediately notified. Students, faculty, and staff are to leave the immediate area of the fire and the college building if necessary in an orderly manner through the doors marked EXIT. No one is to re-enter the building involved in a fire incident until an all-clear instruction is received from a faculty member and/or security personnel. Elevators are not to be used in the event of a fire.
  • Fire drills will be conducted from time to time. The primary reason for these is to acquaint students, faculty, and staff with what to do in the event of a fire.

Fire extinguishers will be located at strategic locations in the buildings.

General Safety

  • All guests will sign in with the administrative assistant and be oriented to the safety floor plan of the college.
  • OSHA and MSDS books will be kept up to date and in a convenient location
  • First Aid kits and the eyewash station will be checked bi-monthly to ensure they are adequately stocked.
  • All accidents and/or serious illnesses occurring on the campus must be reported to the administrative office immediately
  • Safety procedures and policies are incorporated into student facility evaluations and are

reviewed at least annually by faculty.

Bomb Threat

  • Report the information to the administrative office immediately and call 911.
  • Warn everyone and evacuate the building immediately.
  • Follow the fire evacuation plans.
  • Count heads.
  • Verify that everyone is out of the building.
  • Do not return to the building.
  • Stay clear, get at least 500 feet away from the building.
  • Stay in a safe area.
  • Until the building is declared safe by the proper authorities, remain out of the building.

Sickness, Accidents, and Emergencies

  • Report the injury/illness
  • Call or come to the administrative office.
  • For minor injury: First Aid will be provided immediately at the campus.
  • The Administrative Assistant shall call for emergency medical services and/or transportation to local health care
  • In an emergency: call 911, stay with the injured party and have someone inform the Administrative Assistant Immediately
  • In case of injury or illness, the Program Director or his designee shall notify the involved person’s family.
  • Faculty and staff shall follow the Universal Precautions in Handling Body Fluids as recommended by OSHA; e., wearing rubber gloves and disposing of supplies properly
  • Complete incident/accident report and submit it to the Program Director

Fire Prevention

  • Ensure fire extinguishers, and exits are well marked
  • Evacuation Plans are posted in each building and classroom
  • Fire extinguishers are up to date
  • Smoke detectors are checked monthly to ensure they are working
  • Fire safety reviewed in Student and Faculty Orientation

Response to Fire

  • Report the information immediately to the administrative office and Call 911.
  • Warn everyone and evacuate the building immediately.
  • Follow the fire evacuation plans.
  • Count heads.
  • Verify that everyone is out of the building. Do not return to the building.
  • Stay clear; get at least 500 feet away from the building.
  • Stay in a safe area.
  • Until the building is declared safe by the proper authorities, remain out of the building.

 Civil Disturbance

 A civil disturbance is any set of circumstances that in the judgment of the administration would cause a disruption of normal college activities and would potentially jeopardize the safety of students, faculty or staff.  Call 911 and report the situation to the Program Director.

Hazardous Weather

When the weather conditions are enough to warrant limited activities, students and employees shall be advised by local television and radio stations and e-mail messages issued by the appropriate college personnel; instructions shall be given as to the status of College operations. Only under emergency or threatening conditions shall the college be closed during normal operating hours.

Tornadoes
Students, faculty staff, and guests will be directed to immediately move to an interior room or hallway. Stay away from glassed areas.

Winter Storm

Listen to appropriate media for Information on college closing
The Building custodians handle snow and ice removal from the parking lots.

Electrical / Light Fixtures
If anyone notices any problems with lighting or outlets that requires attention, they will contact the Administrative Assistant at 703 746 8708

Plumbing Failure / Flooding
If anyone notices a problem with plumbing or flooding, they will notify the Administrative Assistant at 703 746 8708 immediately.

Gas Leaks/ Ventilation Problems
Unusual odors which may indicate gas leaks or a compromised environment will be immediately reported to the Administrative Assistant at  703 746 8708                

              

Minor Spills:

  • Alert people in the immediate area of the spill.
  • Avoid breathing vapors or particulate material such as copy toner.
  • For body fluid spill uses BB Pathogen spill kit located in the administrative building and follow Universal Precautions as recommended by OSHA.
  • Begin to clean up immediately.

Major Spills:

  • Immediately call 911.
  • Do not enter the contaminated area.
  • Close doors to the affected
  • Contact the Administrative Assistant at 703 746 8708.
  • Alert people to evacuate.
  • If spilled material is flammable, turn off ignition and heat sources.
  • Locate Material Safety Data Sheets (MSDS) for emergency personnel.
  • Have the person with knowledge of the area assist emergency personnel

Saint Michael College of Allied Health official uniform shall consist of:

FEMALE – a white plain top (no lace, ruffles, embroidery or culottes) with SMCAH crest patch sewn on the left sleeve two inches below the shoulder seam and hunter green pants.

MALE– a white plain top (no lace, ruffles, embroidery or culottes) with SMCAH crest patch sewn on the left sleeve two inches below the shoulder seam and hunter green pants.

SHOES– shoes must be white and comfortable; all-white, leather tennis shoes are acceptable, as are the traditional oxford or loafer.

A student ID is required to be worn with uniforms.

 Miscellaneous items:

  • Plain white lab coat with SMCAH crest patch sewn on the left sleeve two inches below the shoulder seam.
  • Bandage scissors
  • Watch with second hand
  • Pen (black ink)
  • Stethoscope
  • Small pocket calculator (optional)

General Guidelines for Classroom dress policy

Clothing and personal appearance should be neat and appropriate. Distinction should be made between the proper attire for class, relaxation or play.

The following is considered inappropriate attire:

  • Sheer garments without proper under garments to cover their transparency
  • Tank tops
  • Flip flops
  • Shorts
  • Micro-mini dresses and skirts
  • Midriff blouses
  • T-shirt with profane language or indecent messages
  • Cut out or torn jeans
  • T-shirts without sleeves
  • Any clothing that shows visual display of underwear

General Guidelines for uniform policy:

  • School uniforms: Uniforms are to be worn only when students are functioning under the auspices of Saint Michael College of Allied Health.
  • Tattoo: All tattoos must be covered during a clinical experience.
  • Hair: Hair must be neat and clean. Extreme hair colors, hairstyles and hair ornaments should not be worn in a professional health care setting. Beards and mustaches must be well groomed and kept clean. If you have long hair, be prepared to hold it back or to wear a surgical cap for certain clinical procedures.
  • Nails: Nails must be kept short enough so as not to injure the patient. Clear or light colored nail polish may be worn, as long as it is neat. Be aware that some institutions do not allow nail polish.
  • Jewelry: Jewelry must be conservative and kept to a minimum. Visible pierced body jewelry is limited to one to two earrings in each ear lobe. Visible body piercing including tongue stud/ring, nasal stud/ring or brow jewelry are not allowed at clinical sites.
  • No chewing gum or tobacco: Neither of these products is allowed during clinical experiences or classrooms. Note that smoke odors embedded in clothing can be offensive to patients and staff.
  • Technology: Use of computers or smart phones during the clinical day is restricted to researching databases or health related sites. At NO time is gaming or accessing social media accounts acceptable. Taking pictures of patients with your personal phone is forbidden. You cannot accept personal calls or texts in the patient room or while you are working with your clinical instructor. You may make or respond to calls or messages when you are on break.

Clinical: Failure to comply with the College Uniform Policy & Behavior Code will result in potential dismissal from the clinical setting. If there are repeated clinical violations, the student will receive an Academic Warning for unprofessional behavior and may fail the clinical portion of the course

Classrooms: Students in violation of this policy will be issued warning for the first offense. Second offense shall result to student not being permitted to be in the classroom. Further violation can lead to suspension.